Job Title: DISTRIBUTION CONTROLLER
Location: COLCHESTER, THURROCK, SOUTHEND, CHELMSFORD/BRENTWOOD AND BASILDON
 Department: LETTERBOX
 Responsible to: DISTRIBUTION MANAGER

Main Objectives:

* To maintain an efficient and reliable weekly distribution service to all designated households within the circulation area of the paper.

Responsibilities:
 To ensure that:

  • An adequate number of Distributors are recruited, trained and maintained in order to ensure efficient and reliable distribution at all times
  • New distributors are properly trained and inducted and that all distributors are able to do their jobs to the required level.
  • Available staff are trained to cover foreseeable vacancies or workload fluctuation.
  • Deficiencies in staff performance are identified and appropriate further guidance or training is arranged.
  • All distributors are visited personally at least every 3 weeks, using a structured contact schedule.
  • Health & Safety guidelines and policy are enforced and Risk Assessments are carried out on all new employees and every 6 months thereafter.
  • All delivery complaints are handled speedily and efficiently, with any remedial action carried out immediately.
  • Any discarded newspapers or leaflets are collected immediately and that the necessary action is taken.
  • To observe and maintain the departmental administrative systems.
  • To organise ancillary activities e.g. leaflets and special publications, which may be distributed either with the newspaper or on a separate occasion. This will include deliveries outside of our normal distribution area.
  • To ensure all persons employed are eligible to work in the UK and to provide supporting documentation as specified by the Company.
  • To ensure all distributors have signed and completed the relevant distributor agreement form and tax forms.
  • To ensure correct information bank account details are obtained for BAC’s payments. 
  • To ensure all ABC requirements are complied with and that all records are accurately maintained.
  • To ensure that any authorised junior staff working within the area are registered and that the company is in no way contravening bye-laws regarding the employment of young persons.
  • To advise the Distribution Manager of all opposition activity in the area.

This job description summarises the main aspect of the job, but it does not cover all the duties that the jobholder may be required to perform. Therefore, the job description is a minimum standard. It is not a statement of all that the job does or may entail. It is not intended to restrict the scope of the job but clearly to define its starting point.

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